Copy and paste the column of email addresses from the Excel file into a blank MS Word document.Ģ. Note that these instructions will work on either a PC or Mac with MS Office installed.ġ. These instructions will show you how to do this. When these email addresses are listed in an Excel file, that list can be converted to a format which Outlook will recognize as separate email addresses when pasted into the To/CC/BCC field of a new email message. You have a list of email addresses you would like to send a single email to.